Overview

QXInvoice is an application that allows keep track of all sales-related information for a small retail or wholesale company.

It is very easy to use and it's ready to go right after you install it.
All you may want to do before actually printing invoices is to define your company name, tax rates, and optionally - company logo.

QXInvoice benefits:

• Very easy to use
• Works right after installation
• Almost no configuration required
• Reasonably priced
• Fast and with minimal hardware requirements

We designed QXInvoice to make invoice creation an easy task. Despite the fact that it is a very powerful application, we managed to create very intuitive and user-friendly interface. QXInvoice uses plain English terms; you don't have to be an accountant to use this software.

QXInvoice allows keep track of:

• Customers (up to 10,000 records)
• Inventory (up to 100,000 records)
• Invoices (up to 10,000 records per year)

However it is recommended to create entries for customers and for the items being sold (inventory), it is still possible to quickly create, print and store invoices created ad-hoc, without actually creating and storing customer/inventory data in the database (for example for one-time customers)

Installation

QXInvoice can be downloaded from http://www.qxinvoice.com/qxinvoice.exe
After you download it, simply run it, answer couple of simple questions (or just accept suggested answers), and it's ready to go.
QXInvoice comes with trial license key that can be used for evaluation purposes for up to two weeks.
If you decide to purchase our product, you need to obtain new license key, which will be valid indefinitely.
In order to do so, simply go to http://www.qxinvoice.com/order
After the payment has been made, we will email you new license key that you need to enter in the program's settings.
You don't need to download or reinstall anything; simply copy and paste new license key.

This license key will allow you to use QXInvoice on a single computer.
For multiple computers, separate license keys need to be purchased.

Full license key will also give you free upgrades/updates for the next 6 months, and 50% discount on new versions of QXInvoice after 6 months.

How to use QXInvoice

There are four major areas that make QXInvoice easy to use:

• Options - where you can define your company name, taxes, logo, etc...
• Customers - where you keep track of customers (names, addresses, phones, emails)
• Inventory - where you keep track of the items or services that you sell
• Invoices - where you keep track of invoices

Right after QXInvoice is installed, you may want to define your company name, contact and tax information:

QXInvoice allows to define one or two different taxes (e.g. GST and PST in Canada). You can define tax names and rates.

On this screen, user can define company's logo - select existing image (the logo) from your disk.

Normally, QXInvoice shows invoices from the current year.

If there is a need to go back and view older invoices, you need to change the year in the settings screen:

If the "Show only invoices in the year" checkbox is not checked, all invoices will be shown.

On this screen, starting number for the invoices can be defined:

Customers

The A - Z selection fields allow display only the customers with names starting with chosen letter.
If you click on ALL, all entries will be displayed (if you have thousands of entries in the database, it might take several seconds).
Current (highlighted) customer record is always displayed in the right hand section of the screen. It can be edited (changed) and saved at any time.
The New button will create a new customer record. After you finish editing new record, clicking Save button will save it to the database.
The Delete button will delete current customer record from the database.

Inventory

Inventory screen works the same way as Customers screen. Current (highlighted) entry can be edited, saved or deleted.
New entry can be added.
The A - Z selection fields allow display only the items with Description starting with chosen letter.
If you click on ALL, all entries will be displayed (if you have thousands of entries in the database, it might take several seconds).
By clicking on the header (e.g. ID, Description, Price, Vendor, etc..) the list of items can be sorted (e.g. by Vendor).

Invoices

Each invoice has two parts: Details (first screen) and Items (second screen):

          

Invoices screen works the same way as Customers and Inventory screen. Current (highlighted) entry can be edited, saved or deleted.
New entry can be added.
The A - Z selection fields allow display only the items with Description starting with chosen letter.
If you click on ALL, all entries will be displayed (if you have thousands of entries in the database, it might take several seconds).
By clicking on the header (e.g. Date, Customer) the list of items can be sorted (e.g. by Customer).

When creating new invoice, you have three choices:

• Choose existing customer from the database - go back to Customers screen, find and highlight the customer, switch back to the Invoice screen and click Get Customer button; it will automatically fill up all the customer information based on the highlighted customer record from the other screen.
• Fill up all the customer information on this screen (in case you know this customer is not in the database), and then click Add to Customer List button; new customer record will be automatically added to the database
• Fill up all the customer information on this screen (in case you know this customer is not in the database), and save the Invoice record without actually adding this customer to the database (make sense for one-time customers)

Invoice items :

Once details of the invoice are done (customer is defined), it's time to enter Invoice items.

Every time new item needs to be added the invoice, you need to click New button to append new, empty entry to the item list.
When creating list of items, you have two choices:

• Selecting existing product from the Inventory screen - go back to the inventory screen, find and highlight the item you want to add to this invoice, switch back to the Invoice/Invoice items screen and click Get Inventory button; it will automatically fill up all the information based on the highlighted inventory record from the other screen.
  After doing this, it is possible to modify inventory data (e.g. Price or Description).
• Fill up all the item information on this screen (in case you know this item is not yet in the database), and then click Add to Inventory List button; new inventory record will be automatically added to the database

Save button will save the changes to the database after editing current invoice item.
Delete button will delete currently selected item from the list.
Once invoice is finished and saved (Save button on the top of the screen) it can be printed (Print button) or faxed or emailed.